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andreb72  
#1 Posted : Thursday, December 24, 2009 1:35:14 AM(UTC)
andreb72

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I am new to the Federal Hiring Process, and wanted to know if others have had similar experiences with the hiring timeline and processes. My background time line:

 

1. 12 Aug 2009 - Applied for a Position with DCMA

2. 13 Aug 2009 - DCMA Position Closed

3. 14 Sep 2009 - Notified via CPOL that my resume was forwarded to the hiring manager

4. 08 Oct 2009 - Contacted by DCMA to set up an Interview

5. 15 Oct 2009 - DCMA Telephone Interview

6. 24 Nov 2009 - Contacted by HR to provide graduate/undergraduate transcripts and VEOA Eligible Info  (DD214s)

7. 07 Dec 2009 - Received a TO email from HR stating the position, grade, step, and that the offer was tentative upon a "security check" and drug testing. I was also asked in the email to accept/decline the position by "X" date.

8. 08 Dec  2009 - Returned the TO email, accepting the position

9. 22 Dec 2009 - Received a call stating that a drug testing appointment was setup for me for 24 Dec 2009.

 

My questions are since the TO is predicated on a favorable drug test and "security check", do I have to complete both before I can start? I would imagine that DCMA would have the drug test results by next week (I have no problem there).

 

However, the TO mentioned a "security check". Is this the same as a BI or SSBI? I have an active security clearance from another DoD sub-agency (non-military), even though I am in the USAR. That clearance was granted in Jan 2006. Can it simply be transferred over? Since I have received no information to date regarding the "security check", will DCMA wait until they receive the drug test results before beginning that process?

 

Any insight into this would be greatly appreciated. Thanks.

 

SuperStandards  
#2 Posted : Saturday, December 26, 2009 1:40:20 AM(UTC)
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Hello,

Let me start by saying your hiring process should be COMMENDED. This is positive testimony of how hiring should happen. You have NO idea of what applicants are going through....just to get an interview....or a job!

As a HR manager, the answer is YES!  Both need to be completed BEFORE you start.

andreb72  
#3 Posted : Saturday, December 26, 2009 9:11:43 AM(UTC)
andreb72

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SuperStandard,

Are you saying that my current active clearance can not be transferred? That the agency is required to do an entire new BI/SSBI? Also, I hae read somewhere in this forum, that some people are issured interim clearances, until the full one is completed, so that they can start working. Is this typical?
time2  
#4 Posted : Tuesday, December 29, 2009 12:56:37 AM(UTC)
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If you did your original clearance using e-Qip, that data is still in the system and will be transferred to your new questionaire.  But they've added new questions.  So, you'll have to complete the questionaire again.  And they will do a recheck of your most recent information, that is the last seven years.  They mailed questionaires to my listed employers, friends and neighbors.  It went pretty quick, I believe because much of it was a rehash of old information.

If you're clean, it's just a matter of time.  I heard from our commander that DCMA is under a hiring freeze because of monies being taken for upcoming Afgahn surge.  But any candidates waiting for a security clearance will make it past the freeze.  Even though this came from a commander, I would still clasify it as a rumor.

andreb72  
#5 Posted : Tuesday, December 29, 2009 1:22:00 AM(UTC)
andreb72

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Thanks Time2.
 
I did do my original using E-Qip, so I would imagine that the info would be transferred over. Since the T.O., I completed the Drug test on Dec 28. I understand that it takes approximately three days for the results (I have no worries there), so I would imagine that DCMA would have the results sometime next week.
 
However, since the T.O., I have not received any information as far as security clearance is concerned. None of my provided references, previous employers, etc have been contacted. I had forwarded a copy of my J-PASS to the DCMA HR rep back in November. When I received the T.O. on Dec 7, the only "security check" type question was have you ever used any other names. Is it typical for DCMA to wait until drug test results are returned before even beginning the security check?
 
As for the hiring freeze, you mentioned does this apply to all division/sectors? I have, within the last two weeks received 2 phone calls from other DCMA divisions setting up interviews for early Jan. Would they still conduct these, knowing there is a freeze?
 
 
time2  
#6 Posted : Tuesday, December 29, 2009 1:51:16 AM(UTC)
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That's about the way it went for me.  It was very quiet after I completed e-qip.  Then after a few I weeks of silence I was emailed a final.   Also, keep in mind the holidays.  Based on what I've seen 1/2 of the people are on leave right now.
 
I wouldn't think anyone would call you for interviews if they were under a freeze, but like I said it's just a rumor and I don't have any specifics.
time2  
#7 Posted : Tuesday, December 29, 2009 1:53:58 AM(UTC)
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time2 wrote:
That's about the way it went for me.  It was very quiet after I completed e-qip.  Then after a few I weeks of silence I was emailed a final.   Also, keep in mind the holidays.  Based on what I've seen 1/2 of the people are on leave right now.
 
I wouldn't think anyone would call you for interviews if they were under a freeze, but like I said it's just a rumor and I don't have any specifics.
Also, I don't know what's typical, but I wasn't required to do a drug test.
jumpingship  
#8 Posted : Tuesday, December 29, 2009 9:42:13 PM(UTC)
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FYI -- Here's my timeline for DCMA (so far):
1. 10 Nov 2009 - Applied for position with DCMA
2. 18 Nov 2009 - Announcement closed
3. 23 Nov 2009 - Status changed to "Referred to hiring official"
4. 02 Dec 2009 - Hiring official contacted me directly (20 minute phone interview??)
5. 18 Dec 2009 - "Unofficial" TO from hiring official
6. 22 Dec 2009 - First HR contact, requesting DD214 & college transcript
7. 23 Dec 2009 - "Official" TO from HR

A couple of things that have really stood out to me during this process:

1.) The SPEED of this process as compared to other experiences (mine as well as others on this forum), and
2.) I have yet to actually meet anyone from the agency, and no actual interview... just the quick 20 minute conversation with the hiring official.

Would anyone else have concerns about starting a new job without even meeting ANYONE from the Agency?? Maybe I am paranoid, but this creeps me out, and in the private sector I would be thinking "what are they hiding??".... any input, folks?

SuperStandards  
#9 Posted : Tuesday, December 29, 2009 10:04:04 PM(UTC)
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@ jumpingship - Ive heard of hiring people by phone only. At the time, I thought that was rather odd. As a HR professional, this is "unheardof" in the private sector. What scares me is this, "What is HR doing about this?" Their role is to educate and mentor hiring officials. Why are they allowing this?
 
Ive read some posts where the hiring official has to find TO's and other paperwork in the HR department to determine what is going on in the applicant process. Not sure if this is something OPM allows of does each agency move to the beat of the HR process within that agency.
 
On another notw - I have been referred for a 11/13 position since August 2009. I decided to call them to remind them of that fact and to let me know what is going on since the agency has 5 slots available. This is what I was told, "Hey, can you send proof from what you see on USAJOBS because I cant seem to see where you were referred?" I simply shook my head.....  They call me back and say, "You were right.....we'll get back to you!"  Im thinking, "What-the-hell?"  Ive never been interviewed so.....
TheFrederalGovt  
#10 Posted : Tuesday, December 29, 2009 10:15:33 PM(UTC)
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jumpingship wrote:
FYI -- Here's my timeline for DCMA (so far):
1. 10 Nov 2009 - Applied for position with DCMA
2. 18 Nov 2009 - Announcement closed
3. 23 Nov 2009 - Status changed to "Referred to hiring official"
4. 02 Dec 2009 - Hiring official contacted me directly (20 minute phone interview??)
5. 18 Dec 2009 - "Unofficial" TO from hiring official
6. 22 Dec 2009 - First HR contact, requesting DD214 & college transcript
7. 23 Dec 2009 - "Official" TO from HR

A couple of things that have really stood out to me during this process:

1.) The SPEED of this process as compared to other experiences (mine as well as others on this forum), and
2.) I have yet to actually meet anyone from the agency, and no actual interview... just the quick 20 minute conversation with the hiring official.

Would anyone else have concerns about starting a new job without even meeting ANYONE from the Agency?? Maybe I am paranoid, but this creeps me out, and in the private sector I would be thinking "what are they hiding??".... any input, folks?
 
Depends......What GS level is it for?
jumpingship  
#11 Posted : Tuesday, December 29, 2009 10:56:02 PM(UTC)
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The position is GS-11.
The hiring official said during our "phone interview" that he was screening OUT applicants from the referred list and at the conclusion of the call he told me that I was on his "short list" for hiring. While the narcissistic side of me would like to think I really impressed him during our short conversation, the realist in me says that this process was just abnormal from beginning to end. :-)
lyh1908  
#12 Posted : Tuesday, December 29, 2009 11:05:20 PM(UTC)
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I received my Final Offer on yesterday with a 1 February start date after only having a phone interview. Granted the phone interview was a little over an hour and it was with a panel of 3 individuals. I have read on here before that it is not uncommom to get hired from phone interviews and even some have stated that they were hired without an interview. BTW..my position is a GS 13 and I am coming in from the private sector.
Zephyrus  
#13 Posted : Tuesday, December 29, 2009 11:31:51 PM(UTC)
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SuperStandards wrote:
On another note - I have been referred for a 11/13 position since August 2009. I decided to call them to remind them of that fact and to let me know what is going on since the agency has 5 slots available. This is what I was told, "Hey, can you send proof from what you see on USAJOBS because I cant seem to see where you were referred?" I simply shook my head.....  They call me back and say, "You were right.....we'll get back to you!"  Im thinking, "What-the-hell?"  Ive never been interviewed so.....


For what it's worth, your experience is not an isolated one.  In July, I received a USAJobs email notification stating that I was referred for a vacancy that I had applied for.   It was a multiple openings vacancy that had rolling cutoff dates.  When I checked  my application status in USAJobs it also indicated that I was referred.  When  I checked the status weeks later, it had referred back to  "application received".

After 1 month of waiting, I called HR to ask if all the positions had been already filled.  I was told that the applications were still being reviewed and ranked and there was no update on my status.  I told the phone rep that I received email notification of referral in July.  The rep said he had no indication of that in the records and that I should call back in 30 days.  Two days later I called back and spoke to another rep.  She initially told me the same thing.  When I told her about the email, she put me on hold to research the matter further.  She came back and was apologetic.  She could not explain why the system was saying the was no information whereas when I told her the exact date of the referral she was able to confirm it.  She then explained to me about the 90 day expiration date on referrals.

I suspect that like me, the cert which contained your name, being now older than 90 days, has expired.  They most likely chose other candidates.

Not that it has an bearing on whether one gets an interview or not, but I learned from this experience to keep copies of all OPM email correspondence and not rely too much on the application status tab in USAJobs.
former-fed  
#14 Posted : Wednesday, December 30, 2009 12:45:38 AM(UTC)
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I don't know if all of DOD is doing it, but I have a friend that was offered his job via email.  He accepted it, but had to pay his own PCS expenses from VA to NM.  He says that the job is worth it, plus the expenses are tax deductible.

andreb72  
#15 Posted : Wednesday, December 30, 2009 1:23:32 AM(UTC)
andreb72

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LYH1908. I am curious, what was your time-line during the hiring process? when did you apply, interview, Receive, T.O. etc? Also is your offer with DCMA as well?
andreb72  
#16 Posted : Wednesday, December 30, 2009 1:29:09 AM(UTC)
andreb72

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andreb72 wrote:
LYH1908. I am curious, what was your time-line during the hiring process? when did you apply, interview, Receive, T.O. etc? Also is your offer with DCMA as well?
 
I also had a phone interview, with a three person panel. The position is in budget/finance, and the panel consisted of a deputy commander from the office in which I will be employed at, and Finance Officers from HQ and a large regional office. Mine also lasted a little over an hour. So since our situations appear similar I was wondering when your process started.
time2  
#17 Posted : Wednesday, December 30, 2009 2:00:23 AM(UTC)
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Not uncommon at all.  My first time through with the airforce, I never taled to anyone until the day I showed up for work.  This time I had a 15 minute phone interview, that was it.  The person I work for had nothing to do with my hiring.  Strange but true.  They're not hiding anything.  My take on it is the federal hiring process is very much by the numbers, not much subjectivity or personalization.  Education, grades, veterans preferences all count for more than an interview.  Just my take.
andreb72  
#18 Posted : Wednesday, December 30, 2009 2:00:47 AM(UTC)
andreb72

Rank: Groupie

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Joined: 11/27/2009(UTC)
Posts: 118

andreb72 wrote:

I am new to the Federal Hiring Process, and wanted to know if others have had similar experiences with the hiring timeline and processes. My background time line:

 

1. 12 Aug 2009 - Applied for a Position with DCMA

2. 13 Aug 2009 - DCMA Position Closed

3. 14 Sep 2009 - Notified via CPOL that my resume was forwarded to the hiring manager

4. 08 Oct 2009 - Contacted by DCMA to set up an Interview

5. 15 Oct 2009 - DCMA Telephone Interview

6. 24 Nov 2009 - Contacted by HR to provide graduate/undergraduate transcripts and VEOA Eligible Info  (DD214s)

7. 07 Dec 2009 - Received a TO email from HR stating the position, grade, step, and that the offer was tentative upon a "security check" and drug testing. I was also asked in the email to accept/decline the position by "X" date.

8. 08 Dec  2009 - Returned the TO email, accepting the position

9. 22 Dec 2009 - Received a call stating that a drug testing appointment was setup for me for 24 Dec 2009.

 

My questions are since the TO is predicated on a favorable drug test and "security check", do I have to complete both before I can start? I would imagine that DCMA would have the drug test results by next week (I have no problem there).

 

However, the TO mentioned a "security check". Is this the same as a BI or SSBI? I have an active security clearance from another DoD sub-agency (non-military), even though I am in the USAR. That clearance was granted in Jan 2006. Can it simply be transferred over? Since I have received no information to date regarding the "security check", will DCMA wait until they receive the drug test results before beginning that process?

 

Any insight into this would be greatly appreciated. Thanks.

 

 
Clap Update! I took my Drug Test on Monday 28 Dec 2009, and it was received at Ft. Mead today. According to the person I spoke with they usually receive them within 24-48 hours and they are then processed and posted within 24-48 hours after receipt. So mine should be posted either tomorrow or Monday 4 Jan 2010, for the HR Specialist to see!!!
lyh1908  
#19 Posted : Wednesday, December 30, 2009 2:27:04 AM(UTC)
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@ Andreb72...see below for my timeline with the IRS:
 Announcement closed: Sept. 27
 Best Qualified email: Oct. 26
 Call for Interview: Nov. 4
 Interview: Nov. 19
 TO: Dec. 10
 Submitted Eqip: Dec 22
 Final Offer: Dec 
 EOD: 1 Feb
andreb72  
#20 Posted : Wednesday, December 30, 2009 2:45:46 AM(UTC)
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Tongue Wow I must have done something right in a previous life!
 
This post is intended give hope and to tell everyone to keep on trying, even in the most difficult and trying of times!! If you want to work in the Federal Service. Since being layed off in August, I have applied to approximately 40 Federal positions which has gone as follows:
 
1. 8 - Canceled/no selection made
2. 3 - Positions filled by other recruitment sources
3. 8 - Resume Not Fowarded - not amongt the best qualified
4. 13  Resume Forwarded to Hiring Manager
5. 3 - Refferred not selected
6. 4 - Interviews
7. 1 - Upcoming Final Interview
8. 1 - T.O.
 
I am currently awaiting my T.O. to become an EOD with DCMA, and a little while ago I received a phone call from another Division within DCMA for a final interview. The time-line for this position was:
 
08 Oct 2009 - Position Opened
08 Oct 2009 - Applied
21 Oct 2009 - Position Closed
09 Nov 2009 - Status - Referred to Hiring Offical
19 Nov 2009 - Contacted by Hiring Offical to set up Interview (informed that there would be two interviews to select the choosen candidate)
01 Dec 2009 - 4 Person panel phone interview
18 Dec 2009 - Contacted by an Agency Director that they are undergoing a re-org, and they are trying to get HR to allow them to fill multiple positions from this posting. The posting originally stated 1 vacany.
30 Dec 2009 - Contacted by the agency, and asked if I was still interested in the position; and that they are planning on having the second interview during the first part of Jan 2010 to select the candidate. Will be contacted next week to finalize date and time.
 
I am thankful that I am still in the running for this position, as well as the other. I also appreciate all of the feed back from the folks on this forum. The information and insights that you have provided have been invaluable! Keep it up! and everyone keep trying!
 
 
 
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